Actors / Performers at Halloween Events

TERMS AND CONDITIONS OF CONTRACTOR / SELF-EMPLOYED WORK BETWEEN

(1)        York Maze Ltd of Elvington Lane, York, YO19 5LT (hereinafter referred to as “we”, “us” or “the Company”)

And

(2)        Name:                                                                       

Address:   

(hereinafter referred to as “you” or “the Contractor”)

IT IS HEREBY AGREED as follows: -

1. APPOINTMENT

• York Maze Ltd shall from the date of the agreement engage the services of the Contractor as a Scare Actor/Performer at York Maze Ltd (the Company) to carry out upon the premises the profession of scare acting /performing as per the terms and conditions set out below.
• This is not an employment contract and does not confer any employment rights on you. In particular it does not create any obligation on the company to provide work to you.

2. DURATION

2.1.      This agreement shall commence on the date signed below and shall continue until 1st November 2026, unless otherwise terminated by either party, giving to the other no less than seven days written notice. Should the Contractor be convicted of a criminal offence, become insolvent, or behave in such a manner as to be viewed as gross misconduct, the Agreement herein will terminate with immediate effect.

2. Whereas

2.1       The Company has a need for Acting / Performing services; and

2.2       The Freelancer has an interest in performing such services for the company; and

2.3       The parties wish to set forth the terms and conditions upon which such services will be provided to the Company.

3. Deliverables

3.1       You are engaged as an Actor / Performer.  When engaged, you will report into the Operations Manager and/or Events Manager but also take lead and instruction from your Show Captain (if applicable).

3.2       You will be required to undertake the duties and responsibilities as set out in Appendix 1 to this agreement.

3.3       The Company reserves the right to vary these duties and responsibilities at any time and from time to time according to the needs of the Company’s business.

4. Date of Commencement / Project Schedule

You are engaged for the specific project of Hallowscream & Hallowtween 2026     

(“the Project”).

4.1       Actual rehearsal & performance dates are as advised to you by Screampark Entertainments.

4.2       In accepting this engagement, it shall be deemed that you have accepted all the terms and conditions set out in this agreement.

4.3       This agreement annuls/supersedes any previous agreement whether verbal or written, given to you at any time.

5. Hours of Work / Availability of Work 

5.1       Your hours of work are detailed in Appendix 1.  Due to the nature of your role and the actual events, these hours could vary slightly either way according to the needs of the Company’s business (i.e. volume of customers, length of queues etc).

5.2       It is a condition of your engagement that you work flexibly in accordance with the working arrangements operated by the Company.

5.3       You acknowledge that although the Company will use its best endeavours to allocate you suitable work when it is available, the Company is under no obligation to provide you with any work or to provide any minimum number of hours of work in any day or week.

5.4       We will normally prepare and circulate in advance a weekly rota to notify you of the days/hours you will be required to work during this project, subject to variations in the workload of our business.

Please note it is possible that the request made to you to work, is withdrawn within 24 hours of that work.

5.5       Once you have informed the company of your availability for event dates, you are obliged to accept those hours of work offered. The company has no obligation to offer you work on an ongoing basis.

5.6       When at work, you will devote the whole of your time attention and abilities to the work we allocate to you from time to time.

7. Contract Fees & Invoicing 

7.1       The agreed fees for Hallowscream & Hallowtween are £60.00 per rehearsal afternoon/night and £80.00 per performance afternoon/night. The values of £60 and £80 have been chosen to be in line with staff directly employed (on a PAYE basis) who have an entitlement to accrue holiday pay at 12.07% against a rehearsal rate of  £53.54 and performance rate of £71.38. This approach is intended to reward equitable pay irrespective of worker status without implying any contractual rights other than those specified in respective contracts.

7.2       As a Contractor, whether you are operating through a company or self-employed, you must submit a proper invoice for the work done. Your invoice should include your business name and address (if invoicing as a business) or if you are invoicing as self- employed your legal name & residential address. You should also include a contact phone number and email address. All invoices must include an invoice date, a unique invoice number, a detailed breakdown of the services you have provided and the fees you are charging. Payments will be made by BACS so your invoice must show your bank account details including the exact name your account is in, the name of the bank, sort code and account number. If you are invoicing as self-employed where practicable your invoice should also include your Unique Taxpayer Reference (UTR).

7.3       Your invoice should be submitted once the contract has been completed and ideally within one week of the contract ending. Invoices properly submitted within this window will be paid by BACS within 14 days, though we aim to pay within 7 days. Late invoices or invoices with queries may not be paid within this timeframe.