PRIVACY POLICY
LAST UPDATE: 18/06/2026
This privacy policy outlines how we collect, process, and protect your personal data when you use our websites:
https://www.ScreamPark.co.uk
https://www.FarmParkEntertainments.co.uk
For the purposes of this privacy policy, “we”, “us” and “our” refers to Scream Park Entertainments / Farm Park Entertainments.
If you have any questions about this privacy policy, your personal data, or how we handle your information, you can contact us at:
COLLECTING YOUR INFORMATION
Recruitment & Castings
If you are an actor, performer, Team Leader, freelancer or applicant interested in joining us and respond to an online casting call, complete an application form, attend an audition, or otherwise provide your details to us, we may securely store the information you provide.
This may include your name, contact details, age or date of birth, location, availability, previous experience, emergency contact details, photos, videos, application notes, audition notes and other information relevant to recruitment, casting, employment, contracting or event planning.
Any photos, videos or supporting material you submit may be stored electronically.
Employment, Contracting & Event Work
If you are employed, contracted or engaged by us, we may require personal details and, where necessary, sensitive personal data or special category data.
This may include information required for contracts, payroll, tax, right to work checks, emergency contact details, medical or access requirements, welfare and safeguarding records, incident reports, performance notes, disciplinary records, availability, attendance and other information necessary for us to manage your work with us safely and lawfully.
This information will be securely stored and only accessed where required for legitimate business, legal, welfare or operational reasons.
Customer & Client Enquiries
If you contact us with an enquiry, work with us as a client, supplier or venue partner, or use our services, we may store your name, email address, phone number, postal address, business details and any other relevant information provided as part of that enquiry or working relationship.
LEGAL BASIS FOR PROCESSING DATA
We process personal data under the following legal bases:
Consent – When you sign up for casting notifications, marketing communications or voluntarily provide information for a specific purpose.
Contractual Necessity – When processing your data is necessary for employment, freelance, supplier, client, venue or service contracts.
Legitimate Interest – When responding to enquiries, managing recruitment, planning events, maintaining records, protecting our business, managing teams, dealing with complaints, or storing relevant operational information.
Legal Obligation – When complying with tax, employment, insurance, health and safety, safeguarding, reporting, legal or regulatory requirements.
Vital Interests – Where processing may be necessary in an emergency to protect someone’s health, safety or wellbeing.
Special Category Data – Where we process sensitive personal data, such as medical, health, welfare or safeguarding information, we will only do so where we have a lawful basis and a valid condition under UK data protection law.
HOW WE USE YOUR INFORMATION
We use your information to:
- Send you casting opportunities and keep you updated on applications.
- Manage auditions, recruitment, casting and event staffing.
- Manage employment, freelance or contractor relationships.
- Create and manage contracts, payroll and payment records.
- Plan and operate events safely and effectively.
- Respond to customer, venue, supplier and client enquiries.
- Manage welfare, safeguarding, health and safety, complaints or incident-related matters.
- Comply with legal, tax, insurance, employment and regulatory obligations.
- Fulfil any other purpose for which the data was collected, provided it aligns with a legally justifiable reason.
We may process your personal data without your knowledge or consent where required or permitted by law.
DISCLOSURE OF YOUR PERSONAL DATA
We may share your personal data with:
- Service providers handling IT, website, database, payroll, HR, accounting or system administration.
- Professional advisers such as lawyers, accountants, auditors, insurers, HR advisers and data protection advisers.
- Government authorities, regulators, HMRC, law enforcement, courts or other bodies where legally required.
- Venue partners, event operators or clients where necessary for event staffing, safety, contracts or operational delivery.
- Medical professionals, emergency services or welfare professionals where necessary for your health, safety or wellbeing.
- Third parties involved in the sale, transfer or merger of our business or assets.
All third parties are required to respect your data’s security and process it lawfully and confidentially.
DATA SECURITY
We have implemented appropriate security measures to protect your personal data from loss, misuse, alteration, unauthorised access or disclosure.
Access to your data is restricted to employees, contractors, partners, advisers and service providers who need it for legitimate business, legal, welfare or operational purposes. They are required to keep it confidential.
DATA RETENTION
We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, insurance, safeguarding, employment, contractual or reporting requirements.
For tax and accounting purposes, we may be legally required to retain basic customer, supplier, contractor or financial information for six years after the relevant relationship ends.
Recruitment and casting information may be retained where we have a legitimate interest in considering applicants for future roles, unless you ask us to remove your details and we have no lawful reason to continue holding them.
Welfare, safeguarding, complaint, incident or legal records may be retained for longer where necessary to protect individuals, defend legal claims, comply with legal obligations, or maintain appropriate internal records.
YOUR RIGHTS
Under the UK GDPR, you have the following rights:
Access – You can request a copy of the data we hold about you.
Rectification – You can ask us to correct inaccurate or incomplete data.
Erasure – You can request the deletion of your data.
Restriction – You can ask us to limit how we process your data.
Portability – You can ask for a copy of your data in a structured format.
Objection – You can object to certain types of data processing, including direct marketing.
Withdraw Consent – If we rely on consent, you can withdraw it at any time.
To exercise any of these rights, contact us at:
We may need to verify your identity before responding to certain requests.
DATA PROTECTION COMPLAINTS
If you have a concern or complaint about how we collect, use, store, share, retain or otherwise handle your personal data, you can make a data protection complaint by emailing:
Please mark your email:
“Data Protection Complaint”
Please include your name, contact details, and a clear summary of your concern or complaint.
We will acknowledge receipt of your complaint within 30 days of receiving it.
We will then review the matter, make appropriate enquiries, keep you informed where necessary, and provide you with an outcome without undue delay.
If you are unhappy with our response, or believe we have not handled your personal data properly, you have the right to raise the matter with the Information Commissioner’s Office.
The Information Commissioner’s Office can be contacted via:
https://ico.org.uk/make-a-complaint/
OPTING OUT / UNSUBSCRIBING
If you wish to have your details removed from our recruitment or casting database, you can request this by emailing:
Please use the subject line:
“Remove Details”
Please note that opting out will prevent us from contacting you about future casting, job or event work opportunities.
There may be some information we are required or permitted to retain for legal, contractual, safeguarding, insurance, accounting or legitimate business reasons.
COOKIE POLICY
What is a Cookie?
A cookie is a small piece of data stored on your computer, phone or device that records website activity. This allows websites to tailor content based on your previous visits. Cookies also help analyse site traffic and support advertising, functionality and marketing.
Most websites use cookies, and they do not harm your system. You can manage cookie preferences in your browser settings, but blocking cookies may impact your experience on our site.
How We Use Cookies
We use cookies to track how you use our website, helping us analyse trends and improve our site’s functionality, products and services.
Types of Cookies We Use
Session Cookies – Stored only for your web session and automatically deleted when you close your browser. These do not collect personal data.
Strictly Necessary Cookies – Essential for website functionality. These cannot be disabled.
Performance Cookies – Help us monitor website performance, track visits and identify popular content.
Functionality Cookies – Remember your preferences and provide enhanced features, such as relevant updates or interactive elements. These cookies do not store personally identifiable information.
MANAGING COOKIES
You can manage cookie preferences through your browser settings or via our Cookie Consent Banner, which allows you to:
- Accept all cookies.
- Reject non-essential cookies.
- Customise your cookie preferences.
Essential cookies are required for website functionality and cannot be disabled.
INTERNATIONAL DATA TRANSFERS
If we transfer your personal data outside the UK or European Economic Area, we will ensure appropriate safeguards are in place where required by law.
These may include:
- Standard Contractual Clauses or other approved contractual safeguards.
- Adequacy decisions for countries that meet UK or EU data protection standards.
- Other lawful safeguards permitted under applicable data protection law.
For more details, contact us at:
FINAL NOTES
This policy is intended to support compliance with UK GDPR, PECR, the Data Protection Act 2018, and applicable UK data protection laws, including updates introduced by the Data (Use and Access) Act 2025.
If you have any questions, concerns or complaints about your data, please contact us at: